Student Management System
School Management System
A student information system (SIS) is a software application for education establishments to manage student data.
Also known as student information management system (SIMS), student records system (SRS), student management system (SMS), campus management system (CMS) or school management system (SMS).
The SIS is equivalent to an Enterprise Resource Planning or ERP system for a corporate customer.
As such, many of the issues with ERP System Selection Methodology, implementation, and operation of an ERP system apply too.
Until recently, the common functions of a student records system are to support the maintenance of personal and study information relating to:
Handling inquiries from prospective students
Handling the admissions process
Enrolling new students and storing teaching option choices
Automatically creating class & teacher schedules
Handling records of examinations, assessments, marks, grades and academic progression
Maintaining records of absences and attendance
Recording communications with students
Maintaining discipline records
Providing statistical reports
Maintenance boarding house details
Communicating student details to parents through a parent portal
Special Education / Individual Education Plan (IEP) services
Human resources services
Accounting and budgeting services
Student health records
In larger enterprise solutions that have student data at their core, further functions include Student financial aid
management and more may be customized by the developer. Where national or government systems exist for student finance or
statistical return purposes, student records system often provide functionality that caters for this, by way of modules or
core elements that handle the production of required files, or deal with the formatted transfer of information. Examples are the
FAFSA (Free Application for Federal Student Aid) process in the United States, the United Kingdom’s Student Loans Company processes
(SSAR, SSAC and ATFEE file processing), the UCAS (Universities and Colleges Admissions Service) in the United Kingdom, or the HESA
and HESES student statistical returns in the United Kingdom.
In the past, universities and large school districts in particular have created their own bespoke student record systems.
One such example is the Repository of Student Information (ROSI) system at University of Toronto. With growing complexity
in the business of educational establishments, most organizations now choose to buy customizable software, and increasing
numbers are buying software as a service (SAAS). Most student information systems in use today are server-based, with the
application residing on a central computer server, and being accessed by client applications at various places within and even
outside the school. But student information systems have been moving to the web since the late 1990s and that trend is accelerating as
institutions replace older systems.