Student Management System

School Management System

A student information system (SIS) is a software application for education establishments to manage student data.
Also known as student information management system (SIMS), student records system (SRS), student management system (SMS), campus management system (CMS) or school management system (SMS).

The SIS is equivalent to an Enterprise Resource Planning or ERP system for a corporate customer.
As such, many of the issues with ERP System Selection Methodology, implementation, and operation of an ERP system apply too.


Until recently, the common functions of a student records system are to support the maintenance of personal and study information relating to:

Handling inquiries from prospective students

Handling the admissions process

Enrolling new students and storing teaching option choices

Automatically creating class & teacher schedules

Handling records of examinations, assessments, marks, grades and academic progression

Maintaining records of absences and attendance

Recording communications with students

Maintaining discipline records

Providing statistical reports

Maintenance boarding house details

Communicating student details to parents through a parent portal

Special Education / Individual Education Plan (IEP) services

Human resources services

Accounting and budgeting services

Student health records

Canteen Management

Transportation Management

In larger enterprise solutions that have student data at their core, further functions include Student financial aid
management and more may be customized by the developer. Where national or government systems exist for student finance or
statistical return purposes, student records system often provide functionality that caters for this, by way of modules or
core elements that handle the production of required files, or deal with the formatted transfer of information. Examples are the
FAFSA (Free Application for Federal Student Aid) process in the United States, the United Kingdom’s Student Loans Company processes
(SSAR, SSAC and ATFEE file processing), the UCAS (Universities and Colleges Admissions Service) in the United Kingdom, or the HESA
and HESES student statistical returns in the United Kingdom.

In the past, universities and large school districts in particular have created their own bespoke student record systems.
One such example is the Repository of Student Information (ROSI) system at University of Toronto. With growing complexity
in the business of educational establishments, most organizations now choose to buy customizable software, and increasing
numbers are buying software as a service (SAAS). Most student information systems in use today are server-based, with the
application residing on a central computer server, and being accessed by client applications at various places within and even
outside the school. But student information systems have been moving to the web since the late 1990s and that trend is accelerating as
institutions replace older systems.